Code of Conduct

This policy applies to all employees, independent contractors and agents, members of the board of directors and other representatives of Material Motion, Inc., (collectively, “stakeholders”) regardless of employment agreement or rank. It outlines our expectations regarding behavior towards colleagues, supervisors, and the overall organization and extends to outward facing relationships with customers, suppliers and other service providers to Material Motion.

We promote freedom of expression and open communication. However, we expect everyone included in the scope of this policy to follow our code of conduct. Collectively we should avoid offending, participating in serious disputes, and disrupting our workplace or the workplaces and space of others. We also expect the fostering of a well-organized, respectful and collaborative environment.

At Material Motion we are bound by this Code of Conduct while performing and executing our duties and responsibilities. The components of our Code of Conduct are outlined below:

Compliance with law

All stakeholders must protect our company’s legality and comply with all environmental, safety and fair dealing laws. We expect stakeholders to be ethical and responsible when dealing with our company’s products, finances, partnerships and public image.

Respect and Professionalism in the workplace

All stakeholders should respect their colleagues. We won’t allow any kind of discriminatory behavior, harassment or victimization. Stakeholders should conform with our equal opportunity policy in all aspects of their work, from recruitment and performance evaluation to interpersonal relations. All stakeholders must demonstrate integrity and professionalism in the workplace.

Corruption: We discourage employees from accepting gifts from clients or partners. We prohibit briberies or rebates of any kind, cash or non-cash, for the benefit of any external or internal party.
Conflict of interest: We expect stakeholders to avoid any personal, financial, or other interests that might hinder their capability or willingness to perform their job duties. Any actions against the interest of the company, including conflicts of interest and self-dealing, are prohibited.
Job duties and authority: All stakeholders should fulfill their job duties with integrity and respect. Supervisors and managers must not abuse their authority. We expect the delegation of duties and tasks to team members to take into account their competencies and workload. Likewise, we expect team members to follow team leaders’ instructions and complete their duties with skill and in a timely manner. We encourage mentoring throughout our company.

Protection of Company Property

All stakeholders should treat our company’s property, whether material or intangible, with respect and care and should:

Not misuse company equipment or use it frivolously.
Respect all kinds of incorporeal property. This includes trademarks, copyright and other property (information, reports etc.) and should use them, only to complete their job duties.
Protect company facilities and other material property from damage and vandalism, whenever possible.

Collaboration and Presentation

Stakeholders should be friendly and collaborative. This includes following common professional and personal appearance guidelines, including when in outward facing environments while visiting customers, suppliers, clients or others working on our behalf. Stakeholders should try not to disrupt the workplace or present obstacles to their colleagues’ work, including outward facing interactions. All stakeholders must be open for communication with their colleagues, supervisors, team members or other stakeholders.

Policies and Benefits

We expect stakeholders to not abuse any employment benefits. This can refer to time off, insurance, facilities, subscriptions, reimbursable business expenses or other benefits our company offers. All stakeholders should read and follow our company policies including those outlined in the Employee Handbook. Any questions should be directed to senior managers or Human Resources (HR).
Stakeholders should follow their regular schedules and policies for vested vacation, scheduled time-off and other vested benefits. We can and will make exceptions for occasions or circumstances that prevent employees, for example, from following standard working hours or days. But generally, we expect employees to be punctual when coming to and leaving from work.

Internet and Social Media

Social media, which may include but not be limited to apps like Snapchat or Instagram, or other Internet networking applications like Facebook, should not be used during work hours except as it relates to business. Employees should not spend inappropriate amounts of time on personal social media accounts during work hours.
Stakeholders are expected to handle their personal social media accounts appropriately outside of the office and should always work to ensure that personal accounts clearly state that their views do not represent our company.
Stakeholders should never share any intellectual property, or the status of any assignments, projects or other work duties on social media.
When representing the company, stakeholders should always be respectful and avoid speaking in specifics about their work. Stakeholders should never post discriminatory, offensive, or other illegal language on social media and must always correct or remove statements posted to social media that appear to be made on behalf of the company.

Disciplinary actions

Our company may need to take disciplinary action against stakeholders who repeatedly or intentionally fail to follow our code of conduct. Disciplinary actions will vary depending on the violation.

Possible consequences include:

Suspension or termination.
Demotion and / or reprimand.
Detraction of benefits for a definite or indefinite time.

We reserve the right to take legal action in cases of corruption, theft, embezzlement, or other unlawful behavior.